The fine is set by what could have happened

No. jobsafe does not track vehicles, score driving, or replace your tachograph, telematics or camera platform, and it will not tell you who braked hard on the A14. It is the incident and near-miss reporting layer that sits alongside those systems: what happened, where, when, with the evidence attached and an auditable trail from raised to closed. Operators generally have plenty of vehicle data and very little on the near miss in the yard that nobody wrote down.

An accident book is a legal minimum and a record of injuries that have already happened. It tells you nothing about the near misses that preceded them, carries no photographs, no location and no timeline, and cannot be analysed. jobsafe captures the incidents and the near misses with evidence attached at the point of capture, routes them to the right person immediately, and gives you the trend across sites — which is what an auditor, an underwriter and a customer are actually asking to see.

jobsafe gives you the half of that calculation that is hard to get right: a complete, dated, categorised incident count you can filter by site and period, and export. The hours-worked figure you divide it by comes from your payroll or workforce system, so the rate itself is assembled by you rather than published by us — but you will no longer be reconstructing the numerator from memory and a spreadsheet.

Yes. The dashboard breaks reports down by site, so each depot, yard or contract can be looked at on its own and against the others. jobsafe is licensed per user, so employed, agency and subcontracted staff report through the same app, and every report automatically carries who, where and when — which matters most for the people who are not on your payroll.

That is the objection worth taking seriously, because a reporting system nobody uses produces exactly the near-zero numbers an auditor distrusts. A report takes under a minute, on the phone already in their pocket, with photographs and voice notes instead of typing — a driver in gloves at a loading bay will talk when they will not fill in a form. The friction you remove is the reporting rate you get.

The mobile app stores reports on the device and syncs to the cloud as soon as connectivity returns. Steel-clad warehouses, cold stores, underground service yards and rural laybys are exactly where coverage fails and exactly where incidents go unrecorded, so this is not an edge case in this sector — it is the normal case.

It gives your responsible person what RIDDOR decisions depend on: a fast, dated record of what happened with the evidence attached. Reports are timestamped and geotagged at the point of capture, so the timeline is already in front of you when you are deciding whether something is reportable and by when. Submitting to the HSE remains your decision — our free toolkit includes a RIDDOR decision flowchart to make it a quick one.

Yes. Every report is timestamped, immutable and exportable, with its photographs, video and voice notes permanently linked to the record. That is the difference between handing a customer’s auditor an evidenced account and handing them a reconstruction written the week they asked for it.

Most teams are live within 30 minutes, and a multi-site rollout is a matter of inviting people rather than installing anything: no hardware, no integration work, no IT project. Onboarding guides and short video lessons in the academy cover the crews. The full product is free for 14 days with no credit card, which is long enough to run one depot properly and see what the reporting rate actually looks like before you commit.