Record
RIDDOR reporting software
Whether it is reportable, and by when, before you have finished typing.
- RIDDOR 2013 Reg 4 and Schedule 2
- Deadlines from the incident date
- Over-7-day rule applied correctly
- F2508 register
- Accident book declaration
The problem, then the record
Three things that go wrong on paper
- 01On paper
Somebody has to remember that the day of the accident does not count and weekends do.
With jobsafeThe over-7-day triage excludes the day of the accident and includes weekends, and puts the resulting deadline on the register.
- 02On paper
The 10-day and 15-day clocks start on the incident, not on the day someone gets round to it.
With jobsafeEvery deadline is computed from the incident date the moment triage returns a verdict.
- 03On paper
Six months later nobody can find what was submitted, or the reference HSE sent back.
With jobsafeThe register holds the submission, its reference, the status and the accident book declaration.
Live verdict
The verdict updates as you answer
Was it work-related? On a public road, or a private one? Then the Reg 4 specified injuries, over-7-day incapacitation, Schedule 2 dangerous occurrences, occupational diseases, gas incidents and injuries to people not at work. The panel says reportable or not, and which route.
- Reg 4 specified injuriesFractures, amputations, loss of sight, crush injuries, burns, scalping, loss of consciousness and the rest.
- Over-7-day incapacitationDay of the accident excluded, weekends included.
- Schedule 2 dangerous occurrencesReportable even when nobody was hurt.
Deadlines
Deadlines you do not have to look up
Deaths and specified injuries: notify without delay by telephone to the HSE Incident Contact Centre on 0345 300 9923, then the form within 10 days. Over-7-day: within 15 days. Non-workers and dangerous occurrences: within 10 days. Diseases: within 10 days of diagnosis. Gas: within 14 days.
- Computed from the incident dateNot from the day someone opened the form.
- Due dates on the dashboardRIDDOR due sits beside open incidents and overdue actions.
- Awaiting diagnosisA status for the cases where the clock has not started yet.
The register
A register of what must be kept
Due, Submitted, Awaiting diagnosis, Assessed not reportable. The register records the statutory particulars, the submission and the reference HSE returns, and the accident book (BI 510) declaration.
- Started from the reportAnswering “Yes” at RIDDOR triage on an incident opens the RIDDOR record.
- Kept for the inspectorThree years of records, searchable, exportable to CSV.
- You submit, jobsafe recordsThe reference and the date of submission go on the record.
Connected to
Where this record goes next
Every module writes to the same record, so what happens here shows up in these.
UK regulation
RIDDOR 2013, precisely
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 place the duty to report on the responsible person: the employer, a self-employed person, or the person in control of the premises. Reports are made to HSE online, or by telephone for fatal and specified injuries.
jobsafe records the submission and its reference; it does not file with HSE. The customer submits. The accident book declaration under the Social Security (Claims and Payments) Regulations 1979 is recorded on the same register.
jobsafe holds no certification and claims none. The records are yours; so is the judgement in them.
FAQ
Frequently asked questions
Straight answers about RIDDOR 2013 in jobsafe.
No. It tells you whether an incident is reportable, which route it takes and by when, and it keeps the statutory record and the reference you get back. You make the submission to HSE.
Read more
The guides behind this module
RIDDOR reporting explained: what UK employers must report, and the deadlines
A plain-English guide to RIDDOR reporting for UK employers: who must report, what counts as reportable, the exact deadlines, and how to stay audit-ready.
Read the guide ComplianceThe accident book: what UK law actually requires, and what it doesn’t
Who must keep an accident book, what goes in an entry, how long to keep records, the GDPR rules, and whether an electronic accident book is legal in the UK.
Read the guideSee RIDDOR 2013 on your own setup.
A 30-minute walkthrough with someone who knows the product, on a UK haulier’s data.
